Who You'll Work With
You will work collaboratively with other assistants and your team leader/manager to provide effective and efficient administrative support to your partner colleague. You will be based in the Jakarta office. You will also serve as liaison/representative to establish effective collaboration with clients' assistants, relevant internal peer groups, and external vendors, as appropriate to leverage and deliver on daily tasks.
What You'll Do
You will be responsible for day-to-day administrative support focused on providing timely assistance to ensure that the supported colleagues’ time is leveraged effectively. You will support and maintain day-to-day calendar and travel management including proactive conflict resolution.
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You will extend responsibility for planning, organizing and executing major projects (e.g., calls and meetings entailing coordination of schedules). You will also produce well-organized, accurate deliverables with minimal guidance.
You will adopt usage of current tools and leverage us of new technology/solutions. You will maintain strong communications (verbal and written) and confidentiality of highly sensitive information. You will actively participate in team meetings and training sessions. You will also contribute to a vibrant and collaborative community.
On top of these core responsibilities, you may also adopt tasks related to support for client service teams’ (CSTs) events and training, planning and execution of major projects, ad-hoc reporting, etc. You may also support recruiting, accounting and expense administration tasks as needed.
Qualifications
- University degree not a must
- Prior administrative experience desired
- Client orientation
- Proactivity in taking initiative
- Critical thinking & resourcefulness
- Effective workload planning and task execution
- Strong sense of urgency and professionalism
- High level of attention to detail
- Strong written and verbal communication
- Curious, learning mindset
- Relationship building
- Team player mentality
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